Legal Notices

Access to Information Act

Information manual for "The Garrun Group"

(Required in Terms of Section 51 of the Promotion of Access to Information Act, No. 2 of 2000)

1. CONTENT

1. Contents
2. Definitions
3. Introduction
4. Group Particulars

4.1 Introduction to the Group
4.2 Contact Information
4.3 Section 10 Guide on How to Use the Act
4.4 Group Records Available in Terms of Other Legislation
4.5 Access to the Records Held by the Group

4.5.1 Records that are Automatically Available
4.5.2 Records that may be Requested

4.5.3 The Request Procedure

4.6 Other Prescribed Information

5. Availability of the Manual
6. Prescribed Fees and Forms

6.1 Annexure A - The Garrun Group Company Details
6.2 Annexure B - Request for Access to record Form
6.3 Annexure C - Fees in Respect of Private Bodies

2. DEFINITIONS

The following terms shall bear the following meaning in this manual:

• "the Act" shall mean the Promotion of Access to Information Act, No. 2 of 2000, together with all relevant regulations published with the Act;

• "the Garrun Group" or "the Group" shall mean all holding, subsidiary and associate companies or closed corporations detailed in Annexure A to this manual and applies to all these entities, both jointly and severally;

• "the Information Officer" shall mean a duly appointed person employed by the Group, to which all requests for information in terms of the Act should be addressed;

• "the / this manual" shall mean this manual prepared in terms of the Act, including all annexures and references to further information contained therein;

• "personnel" shall mean any person who performs work or services for or on behalf of the Garrun Group and is entitled to receive regular remuneration for this work from the Garrun Group, and includes all full-time, part-time and contract employees and directors of the Garrun Group;

• "a record" shall mean any recorded information, whether produced by the Group or not, that is in the possession of or under the control of the Group;

• "a request" shall mean a request for access to any record kept by the Group;

• "the requestor" shall mean the person, including juristic persons, making an official request for a record of the Group, including all natural persons representing organisations that are juristic persons.

• "the SAHRC" shall mean the South African Human Rights Commission;
  

All terms used in this manual that are also used in the Act shall have the meanings defined in the Act. Unless a contrary intention clearly applies:

- the singular includes the plural, and vice versa
- one gender includes the other, and vice versa
- natural persons includes juristic persons, and vice versa

3. INTRODUCTION

This manual is published in terms of Section 51 of the Promotion of Access to Information Act (Act No. 2 of 2000) to give effect to the provisions in section 32 of the Constitution of the Republic of South Africa regarding the right of persons to access information that is necessary to protect or exercise any rights of such persons held by the State or any other persons.

This manual applies to each member of the Garrun Group, as detailed in Annexure A. The Information Officer designated below has been appointed for all members of the Garrun Group.

The Garrun Group is an authorised financial services provider that provides financial advice and renders intermediary services to clients on financial products under a license issued in terms of the Financial Advisory and Intermediary Services Act 37 of 2002.

4. GROUP PARTICULARS

4.1 Introduction to the Garrun Group

The Garrun Group is a brokerage in short-term insurance and arranges short-term insurance cover on all fixed and movable assets for business and individual clients with the major short-term insurers in South Africa.

4.2 Contact Information

Company Registration Number/s: See Annexure A
Physical Address of Registered Office: 33 Central Street, Houghton, Johannesburg, South Africa, 2198
Postal Address: PO Box 92337, Norwood, 2117
Telephone Number: +27 (0)11 694-5000
Facsimile Number: +27 (0)11 694-5111
Web Site Address: www.garrun-group.co.za
E mail Address: info@garrun-group.co.za
Contact Person and Information Officer: Cliff Garrun
Email Address of Information Officer: cliff@garrun-group.co.za

4.3 Section 10 Guide on How to Use the Act

The Guide will be available from the South African Human Rights Commission ("SAHRC").
Alternatively, you may follow this link:

Section 10 of PAIA

Please direct any queries to the SAHRC, whose contact details are listed below:

4.4 Group Records Available in Terms of Other Legislation

• Basic Conditions of Employment No. 75 of 1997

• Collective Investments Schemes Control Act No. 45 of 2002

• Companies Act No. 71 of 2008 - Download this act

• Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993

• Consumer Protection Act No. 68 of 2008 - Download this act

• Employment Equity Act No. 55 of 1998

• Financial Advisory and Intermediary Services Act No. 37 of 2002 - Download this act

• Financial Intelligence Centre Act No. 38 of 2001 - Download this act

• Financial Institutions (Protection of Funds) Act No. 28 of 2001

• Financial Services Board Act No. 97 of 1990

• Financial Services Ombud Schemes Act No. 37 of 2004

• Friendly Societies Act No. 25 of 1956

• Income Tax Act No. 58 of 1962

• Insurance Laws Amendment Act No. 27 of 2008

• Labour Relations Act No. 66 of 1995

• Occupational Health and Safety Act No. 85 of 1993

• Pension Funds Act No. 24 of 1956

• Prevention of Organised Crime Act No. 121 of 1998

• Protection of Constitutional Democracy against Terrorist and Related Activities Act No. 33 of 2004

• Security Services Act No. 36 of 2004

• Short–term Insurance Act No. 53 of 1998

• Skills Development Levies Act No. 9 of 1999

• Skills Development Act No. 97 of 1998

• Skills Development Levies Act No. 9 of 1999

• Unemployment Contributions Act No. 4 of 2002

• Unemployment Insurance Act No. 63 of 2001

• Value Added Tax Act No. 89 of 1991

4.5 Access to Records Held by the Group

The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2):

4.5.1 Records that are Automatically Available

• All information available on the web site of the Garrun Group (URL: www.garrun-group.co.za)
• Brochures and other promotional literature giving information on the products and services offered by the Group
• This manual
• Compliance Manual - Download this Manual
• Conflicts of Interest Policy - Download this Policy
• Complaints Policy - Download this Policy

4.5.2 Records that May be Requested

4.5.2.1 Administration

• License of product categories

• Minutes of management meetings

• Minutes of staff meetings

• Correspondence

4.5.2.2 Human Resources

• Employment contracts

• Mandates

• Policies and procedures

• Training

• Remuneration and benefits policies and records

4.5.2.3 Operations

• Production records

• Compliance manual – FAIS

• Compliance reports

• Complaints procedures

• Contractual agreements with suppliers

• Records of advice

• Register of key individuals

• Register of representatives

• Register of non-compliance

• Record of continued compliance by representatives

• Register of premature cancellation of products

• Clients register

4.5.2.4 Finances

• Accounting and audit records

• Financial statements

• Assets inventory

4.5.3 The Request Procedure (Annexure B)

The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.

The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.

The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.

4.6 Other Prescribed Information

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

5. AVAILABILITY OF THE MANUAL

A copy of the Group's PAIA information manual can be obtained from the registered office of the Group, on the Group's web site (www.garrun-group.co.za) and from the SAHRC (whose contact details are given in 4.3 above).

6. PRESCRIBED FEES AND FORMS (Annexure C)

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.

The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.

After the head of the private body has made a decision on the request, the requester must be notified in the required form.

If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.

6.1 ANNEXURE A

The Garrun Group Company and CC Registration Details -

Holding, subsidiary and associate companies or close corporations that together make up the Garrun Group, have been listed below with their company or cc registration numbers:

Cooke Fuller Ins Brokers (Pty) Ltd
Company Registration: 1996 / 013447 / 07

Cronje Garrun (Pty) Ltd
Company Registration:

Curnow Garrun (Pty) Ltd
Company Registration: 2008 / 026959 / 07

Curnow Garrun Incorporating John Riley
Company Registration: 2008 / 026959 / 07

EGIB Garrun Insurance Brokers Himeville (Pty) Ltd
Company Registration: 2008 / 024999 / 07

EGIB Garrun Insurance Brokers Kokstad (Pty) Ltd
Company Registration: 2008 / 024999 / 07

Garrun Boere Makelaars Louis Trichardt (Pty) Ltd
Company Registration: 2006 / 026026 / 07

Garrun Boere Makelaars Mokopane (Pty) Ltd
Company Registration: 2006 / 026026 / 07

Garrun Boere Makelaars Tzaneen (Pty) Ltd
Company Registration: 2006 / 026026 / 07

Garrun Group Employee Benefits (Pty) Ltd
Company Registration: 2002 / 018588 / 07

Garrun Pretoria (Pty) Ltd
Company Registration: 2006 / 037966 / 07

HTI Brokers (Pty) Ltd
Company Registration: 2002 / 012941 / 07

Hulley van Wyk & Garrun (Pty) Ltd
Company Registration: 2008 / 027895 / 07

Manny Garrun & Sons (Pty) Ltd
Company Registration: 1999 / 024342 / 07

Marcus Garrun (Pty) Ltd
Company Registration: 2006 / 027051 / 07

Primak (Pty) Ltd
Company Registration: 2009 / 009562 / 07

Seabelo Garrun (Pty) Ltd
Company Registration: 2002 / 014031 / 07

Smit Garrun (Pty) Ltd
Company Registration: 1999 / 019812 / 07

Status Garrun (Pty) Ltd
Company Registration: 2008 / 025668 / 07

SW Garrun Brokers (Pty) Ltd
Company Registration: 2011 / 025668 / 07

Versma Management Services (Pty) Ltd
Company Registration: 2000 / 029120 / 07

6.2 ANNEXURE B

Download Annexure B here

6.3 ANNEXURE C

Fees in respect of private bodies

Download Annexure C here

1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1, 10 for every photocopy of an A4-size page or part thereof.


2. The fees for reproduction referred to in regulation 11(1) are as follows:
   

   			R
   (a)	For every photocopy of an A4-size page or part thereof		1,10
   (b)	For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form		0,75
   (c)	For a copy in a computer-readable form on -
   	(i) stiffy disc		7,50
   	(ii) compact disc		70,00
   (d)	(i) For a transcription of visual images, for an A4-size page or part thereof		40,00
   	(ii) For a copy of visual images		60,00
   (e)	(i) For a transcription of an audio record, for an A4-size page or part thereof		20,00
   	(ii) For a copy of an audio record		30,00



3. The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50,00.


4. The access fees payable by a requester referred to in regulation 11(3) are as follows:
   

   (1)			R
   (a)	For every photocopy of an A4-size page or part thereof		1,10
   (b)	For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form		0,75
   (c)	For a copy in a computer-readable form on -
   	(i) stiffy disc		7,50
   	(ii) compact disc		70,00
   (d)	(i) For a transcription of visual images, for an A4-size page or part thereof		40,00
   	(ii) For a copy of visual images		60,00
   (e)	(i) For a transcription of an audio record, for an A4-size page or part thereof		20,00
   	(ii) For a copy of an audio record		30,00
   (f)	To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.
   (2)	For purposes of section 54(2) of the Act, the following applies:
   	(a) Six hours as the hours to be exceeded before a deposit is payable; and
   	(b) one third of the access fee is payable as a deposit by the requester.
   (3)	The actual postage is payable when a copy of a record must be posted to a requester.